1. Definition of Terms |
A. Henceforth, under the
definition of terms, the word "Exhibition"
refers to The International Road and Traffic
Expo
2009.
B. The "Organizer" refers to the
Korea Road & Transportation Association,
Incheon Metropolitan City and Incheon
Tourism
Organization.
C. The "Exhibitor" refer to all
corporation, individuals, associations, or
organizations that have submitted an
application
form and have paid the down payment. |
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2. Application and
Payment |
A. Exhibitor can apply
for booth spaces in 9㎡ increments. The minimum
booth size is one booth at 9㎡.
B. Upon submission of the completed application
form, the Exhibitor must include a down payment
of 50% of the
total booth rental fee. A contract
shall be established upon the receipt of the
Exhibitor's down payment. The
remaining balance
and utility fee must be paid no later August
15, 2009. |
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3. Exhibition Area
Availability |
A. The Exhibitor is allowed
to use the Exhibition area from September
21, 2009 until September 27, 2009.
B. Exhibition halls will be open from 8a.m.
to 8p.m. If additional time is required, the
Exhibitor must pay overtime
charges. |
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4. Booth Allocation |
A. Priority will be given
to Exhibitors in the order of application
receipt, the size of the space requested,
and the
nature of the exhibits.
B. The Organizer has the authority to make
any adjustments to booth space assignment
if deemed necessary in
order to better manage
the Exhibition.
C. The Exhibitor may not sublet or exchange
in whole, or in part, assigned space without
prior permission from the
Organizer. |
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5. Liability and Management
of Exhibition Hall |
A. The Exhibitor can display
only exhibits stipulated on the application
form and an Exhibitor staff member must be
at the booth during opening hours.
B. The Organizer will not assume responsibility
for any losses, theft, fire, or events beyond
the Organizer's control
within the exhibition
hall. The Exhibitor may wish to carry insurance
on all exhibit materials.
C. All exhibits must be in accordance with
the items specified on the application and
must correlate with the theme
of the exhibition.
Any direct sales are strictly prohibited.
If any of the above rules are violated, the
Organizer has
the right to stop the Exhibitor
from exhibiting and/or remove the exhibit.
In such cases, the booth rental fee will
not
be refunded and the Exhibitor can not ask
for compensation.
D. The Organizer has the authority to prevent
persons from entering the Exhibition area
if deemed necessary. |
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6. Installation and
Removal |
| The Exhibitor is responsible
for removing their installations and materials
and restoring the Exhibition are to its original
condition within the period stipulated by
the Organizer. The Exhibitor should indemnify
the Organizer for any losses caused by delay
or damage to the Exhibition area. |
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7. Booth Limitations
and Fire Safety |
A. All exhibits and decorations
should not exceed the heights imposed by the
Organizer.
B. All materials used in decoration must be
non-flammable in accordance with the Korean
Fire Services Act and
Regulations. The Organizer
may ask the Exhibitor to change decorations
to be in accordance with these
regulations. |
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8. Termination of
Contract |
A. The contract may be
invalidated if the Exhibitor refuses to use
booth(s) applied for in whole, or in part,
or fails to
pay the booth rental fee within
the required period.
B. The pre-paid booth rental fee will not
be refunded in the above cases. |
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9. Cancellation Fees
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A. If for any reason the
Exhibitor chooses to cancel participation
in the Exhibition after turning in the application,
the
Exhibitor must pay cancellation fees within
15days of cancellation to the Organizer;
i. Cancellations before or on July 15, 2009
: 50% of the total booth rental fee.
ii. Cancellations between July 15, 2009 and
August 14, 2009 : 80% of the total booth rental
fee.
iii. Cancellations on or after August 15,
2009 : 100% of the total booth rental fee.
B. Cancellation fees can not be transferred
to be used in the next Exhibition. |
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10. Force Majeure |
| If the Organizer is prevented
from holding the Exhibition for reasons of
fire, natural disasters, government intervention
or regulations, military activity, strikes,
or any circumstances that make it impossible
or inadvisable for the Organizer to hold the
show; In such cases, the Organizer shall terminate
the Exhibition and the Exhibitor waives any
claim for property or damage compensation. |
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11. Limitations on
Noise and Hallway Events |
A. The Exhibitor's use
of audio-visual products must not inconvenience
nearby Exhibitors. The Organizer may take
necessary actions such as cutting off electricity,
shutting down, or removing booths. The Exhibitor
may not ask
for compensation under these circumstances.
B. The Exhibitor may not assemble hallway
events. |
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12. General Information,
Supplementary Clauses, Observation of Regulations |
A. The Organizer will provide
an Exhibitor's Manual to the Exhibitor which
will cover the necessary information
needed
to carry out the Exhibition.
B. The Organizer has the authority to issue
supplementary clauses in addition to the General
Rules and Regulations
to better manage the
Exhibition. All additionally amended written
regulations will be part of the General Rules
and Regulations and will be binding to the
Exhibitor.
C. The Exhibitor must observe the regulations
of the Songdo CONVENSIA. |
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13. Interpretation
of Regulations |
A. In the best interest
of the Exhibition, the Organizer has full
interpretation authority of said terms and
regulations,
and may amend and enforce all
rules and regulations.
B. Any disputes or arguments regarding the
Exhibition shall be settled by the Korean
Commercial Arbitration Board. |
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